What Companies Manufacturing in Mexico Need to Know About Electronic Signatures

By Diana Rascón | Real Estate Legal Department at American Industries Group®
Published 06/28/2022

Our world today is so digitalized that we can no longer imagine completing many of our everyday tasks without the help of technology. An endless number of programs and applications make our daily lives easier for just about everything, from ordering food and having it delivered to your home in minutes to more complex systems designed to facilitate a company’s internal process, like the electronic signature.

e.firma SAT

Mexico implemented electronic signatures in 2003 when the Commercial Code was reformed, and various clauses were added to provide for this new legal figure in Mexican law. It outlines two types of electronic signatures: simple and advanced. The latter is a signature certified by a certification services provider or a government authority authorized to issue said certification, such as the Tax Administration Service (SAT) with an e-signature.

Advanced signatures are regulated by a law issued in 2012, the Advanced Electronic Signature Act. It establishes the requirements for a signature to be considered “advanced,” including functional equivalency. This means that an advanced electronic signature acquires the same value and weight as an ink signature. The next is authenticity, meaning that it is possible to confirm the signor’s identity; followed by integrity, meaning that it allows any alteration to the document after its signing to be detected; repudiation, or that the signer cannot deny the content of the document; and confidentiality, meaning that once the signature is placed on the document, its content can only be deciphered by the parties to this.

Advance Electronic Signature

Although advanced electronic signatures were in use before the COVID-19 pandemic in Mexico for various types of applications and paperwork with the government, for example, the SAT, or for signing in-house corporate and business documents, their use undoubtedly increased during the pandemic due to its numerous advantages. One of the main benefits is saving time when signing documents, as it is only necessary to send the file via email, and the signor can access it from anywhere at any time to sign it.

In addition, electronic signatures provide certainty that the document is signed on the date and at the time indicated. A stamp containing the actual time and exact date the document was signed is placed at the time of signing. As mentioned above, altering this information is impossible, reducing the risk of a pre-dated signature. Concerning the content of the document, it is possible to detect if it has been altered in any way, providing additional security regarding the authenticity of its information. Other benefits include cost savings and environmental benefits. By using electronic signatures, it is not necessary to print the document, meaning less paper is used, and once it is signed, all parties can access it immediately, without having to send a hard copy.

Without a doubt, the use of the electronic signature provides many benefits to companies that wish to implement it, as it is just as, or more dependable than an ink signature, in addition to being fully regulated by law. As such, we recommend implementing internal technological processes like electronic signatures that allow companies to increase productivity, efficiency, and reduce bureaucratic processes that only slow down workflows.

American Industries’ services guarantee full legal compliances for foreign companies. Contact us today and learn more about the many benefits we offer through our industrial real estate and soft-landing services.

Diana Rascón

Real Estate Legal Department

American Industries Group®

Share it!

Follow Us

Latest Posts

August 10, 2022

Competitive Advantages of Nearshoring in Mexico

With large-scale disruptions in global business since the COVID pandemic and the changes resulting from these hard-won lessons, companies are focusing on increasing agility in production […]
August 8, 2022

The Great Resignation and Manufacturing in Mexico

Since the pandemic started, workers worldwide have quit their jobs in unprecedented numbers This trend, known as the great resignation, has added yet another concern to […]
July 28, 2022

Business Innovation: Key to Success

Without a doubt, innovation allows a company to stand the test of time. Innovation in business aims to create added value for clients, shareholders, personnel, suppliers, […]
Did you find this content interesting? Sign up for our monthly newsletter to receive more articles and infographics.

Subscribe

If you would like to find out more about this topic or are interested in receiving a complimentary business case analysis for your operation in Mexico, please fill out this form or contact us at:

US toll-free: +1 (877) 698 3905

CN Toll-free: +1 (400) 076 8899

start@americanindustriesgroup.com

Please note that we do not accept job applications here. If you are interested in applying for a position, please visit the following link: https://www.americanindustriesgroup.com/jobs/




YOU MIGHT ALSO LIKE

March 23, 2022
Business Productivity
Business Productivity Tips: Track, Prioritize, and Delegate
In today’s world filled with distractions and endless to-do lists, at American Industries, we understand that your most precious asset is time. As such, for companies […]
May 4, 2020
Three Ways International Companies in Mexico can Foster a Culture of Teamwork
Understanding and managing cultural differences with employees when starting Mexico manufacturing operations is key in ensuring not only the quality of your products, but also the […]
May 11, 2020
Mexico Manufacturing Business Models: Which One is Right for Your Operation?
Companies across the globe are working to adapt to recent drastic changes in the global economy and supply chains, and although innovation in business has always […]
May 12, 2022
OEA Certification
OEA Certification: Streamlining Cross-Border Transport for Companies Manufacturing in Mexico
The Authorized Economic Operators certification (known in Mexico as OEA) is a voluntary program promoted by the World Customs Organization aimed at increasing supply chain visibility […]
September 21, 2020
Mexico Manufacturing: On the Road to Industry 4.0
Manufacturing 4.0 has revolutionized industry across the world in recent years. New solutions like the Internet of Things (IoT) and the use of artificial intelligence are […]
May 24, 2022
Manufacturing Mexico Outlook and Factors to Consider When Setting Up Operations 3
Manufacturing Mexico: Outlook and Factors to Consider When Setting Up Operations
With the reworking of global supply chains after disruptions caused delays and even total shutdowns of manufacturing and production operations over the last two years, businesses […]